USUA FLYING CLUB 1 - "POKER RUN"
SUN, June 27, 2004
Warrenton-Fauquier Airport-W66
09:00am

   Poker Run - Job Descriptions [ **TENTATIVE**]

- Air Boss: Senior Club Officer present

          Overall responsibility for the event in the eyes of the State of Virginia and the Keeper of the Poker Run POT [$5 from each player]

- Poker Run Coordinator: Larry Walker

          Responsible for planning event, general coordination and support between all other Coordinators; securing volunteers

- Release Form Coordinator: Lew Clement

          Responsible for drive-in attendee & pilot release forms

- Poker Run Airfields Coordinator: Larry Walker

          Responsible for contacting 8 airfields, securing permission or notifying use of each field, explaining what will happen, where to place "card boxes". Prepares card-sets of 7 Poker Run Airfields for use during flight [contains pertinent airfield info]

- Poker Card/Envelop/Box + Distribution Coordinator:  Jim Willess and Larry Walker

          Responsible for preparing 7 boxes containing equally distributed number of playing cards each in own envelope, delivering & picking up boxes at each participating airfield, placing box at field designated location

- Club Sales Coordinator: Bob VanVeghel

          Responsible for manning any sales of club goodies during Poker Run at WAP

- P/A + Entertainment Coordinator: Larry Walker

          Responsible for setting up P/A system at WAP [if needed]; explaining activities; making announcements; secure volunteers

- Signs & Announcements Coordinator:  Jim Heidish/Lew Clement/Paul Dwyer

          Responsible for posting, removing & stowing direction/ancillary signs at WAP – post announcements to webpage and newsletter - alert other area Flying Clubs - secure volunteers - make up & distribute Club THANK YOUs for all airfield owners

- WAP Setup/Facilities Coordinator:  Larry Walker/ ______  [I will need some help - PLEASE]

          Responsible for collecting all "Poker Run" associated facility materials, assembling & disassembling club tent(s), setting up/removing tables, chairs,  trash cans/bags, toilet setup & supplies, kitchen, First Aid Kits, secure volunteers

-Poker Run Operations/Flight Safety/Security Coordinator: Jim Willess

          Responsible for preparing/giving Poker Run ROE, safety briefing, explain emergency  procedures - conduct any other field operations/activities, coordinate with Poker Run airfields, secure volunteers

- First Aid Coordinator: Paul Dwyer/_________

          Responsible for contacting Fire & Rescue Svcs one day prior to the event. If Lenn Bros-- contact Culpeper 911 Dispatcher--540/727-3400. If WAP--contact Warrenton Rescue Squad--540/347-4873. Virginia State Police: 1-800-572-2260

- Fuel & Oil Coordinator: Jim Willess / __________________

          Responsible for picking up/removing large fuel pump/tank, filling with fuel & dispensing during event; having some 2-stroke oil available, secure volunteers

- Food Services Coordinator: Vounteers/_______

          Responsible for purchasing club-provided foods (hamburgers, hotdogs, buns, condiments), drinks, & supplies, coordinating "pot-luck" contributions, setting up kitchen, BBQ cookers, cooking utensils, Establish cooking crew, get eating materials & utensils, setting up serving areas - secure volunteers

- Cleanup Coordinator: Larry Walker/___________  [I will need some help - PLEASE]

          Responsible for setting up trash cans around field, over all cleaning & policing up food area & field after event, ensuring all club equipment is disassembled & properly stowed, secure volunteers

- Photographer: Everyone

          Responsible for taking "digital" pictures of the event and sending them to the  Club Webmaster + Secretary for immediate posting on the web page and in newsletter

"POKER RUN" DESCRIPTION:

The Poker Run Rules of Engagement [ROE] are:

The purpose of this Poker Run is to have a safe & fun flying event, play a hand of poker, and hold a party afterwards.

- At around 0900 - Participants are asked to meet (with aircraft ready to go) at START airport

          Warrenton Airpark (7VGO) - 38-39-20.433N / 077-47-13.975W

          Each participant antes up $5 (TBR) to play . A safety briefing is given emphasizing emergency procedures..                 A poker run briefing is then given (covering Rules of Engagement  (ROE), a map showing participating airports and support information).  Questions are entertained.

- Each aircraft then flies to each designated airport (route optional at pilot discretion), finds the Poker Run official (-or- box of cards), draws a single envelope (containing a playing card), keeps it, flies to next airport, finally           arriving at ENDING field Warrenton Airpark (7VG0) -  38-39-20.433N / 077-47-13.975W with his stack of cards

-  Participants then play his poker hand using their accumulated cards.

          The poker game rules will be reiterated at Warrenton Airpark. Winner receives congratulations and the "game pot"; special card holders (one-eyed jack, joker, etc) receive special (TBD, calendar, goggles, stickers, gas-oil) gifts

- An after-action review is conducted to find out what went well, what could  use revision, and any other suggestions

- Participants, ground crew, and others, then eat at Warrenton Airpark.

- General Purpose clean-up & everyone goes home full & happy!!

  POKER RUN:  Pilot Briefing

Introduction:

Good Morning & Welcome to our USUA Flying Club #1 Poker Run

Hopefully, every participant has registered [see registration desk] & PAID your

$5, if NOT, please do so prior to departure [XXXXX holds $$$]

Rules of Engagement:

See previous description

Safety Briefing:

FLY SAFE, HAVE FUN AND THIS IS NOT A RACE!!!

Cruise Altitude: 1000-1500 ft

Separation: _________

Air-Air Freq: __________

Taxi freq: __________

Ground-Air Freq: 122.9 / field freqs / _________

 POKER RUN - SELECTED AIRFIELDS: 
               [also ref Dave Riedel-prepared kneeboard packages.]                        

      START  ( Actual Poker Run)

                       Warrenton-Fauquier Airport [W66]

                       38-35-13.386N / 077-42-40.982W

                       329 FT Elevation

                       12 MI SE WARRENTON (CITY)

                       14 – LEFT – 1000 AGL   32 – LEFT – 1000 AGL

                       Rhynalds Ranch Airport

                       38-35-45.448N / 77-44-19.970W

                       285 FT Elevation

                       4 miles E of Remington, VA

                       10 -- LEFT    28 -- RIGHT

                       Fox Acres Airport

                       38-43-20.423N / 077-53-58.981W

                       450 FT Elevation

                       5 MI E WARRENTON (CITY)

                       2 – LEFT           20 – LEFT

                       AVOID HOUSES NORTH END – N ¾ MI BEFORE TURNS

                       Horse Feathers

                       38-38-02.435N / 077-45-26.973W

                       390 FT Elevation

                       3 MI NW MIDLAND (CITY)

                       18 – LEFT         36 – RIGHT

                       AviAcres

                       38-37-27.436N / 077-47-09.975W

                       435 FT Elevation

                       5 MI S WARRENTON (CITY)

                       6 – RIGHT         24 – LEFT

                       Culpeper Regional Airport

                       38-31-36.147N / 077-51-31.897W

                       313 FT Elevation

                       4 – LEFT           22 - RIGHT

                       Lenn Brothers

                       38-27-58N/077-54-41 W

                       330 FT Elevation

                       1- LEFT                  19 - LEFT

                       FLY SOUTH TOWARD ORANGE AIRPORT

                       SEE QUARRY – LOOK LEFT / RIGHT

      END         Warrenton Airpark [7VG0]

                       38-39-20.433N / 077-47-13.975W

                       442 FT Elevation

                       4 MI S WARRENTON (CITY)

                       4 – LEFT @1000 FT AGL / 22 – LEFT 15 – LEFT  33 –LEFT

                       AVOID GREEN ROOF HOUSE S & NEW HOUSES N

 POKER RUN :  REGISTRATION

       PILOT           /      AIRCRAFT TYPE   /   ID   /  COLOR  

1 _______________________________________________________

2 _______________________________________________________

etc

 POKER RUN:  Food List

Hamburgers/Hot dogs/Sausages – /__________

Hamburger et al buns –

Condiments:

Ketchup/mustard/mayo/relish/pickles – in clubhouse refrig + storage

Tomatoes/Onions/Lettuce – /___________

Cheese slices – in refrig

Chips/pretzels/peanuts – clubhouse shelves

Sodas/water/tea/juice – in Refrig + Coolers

Side dishes/relishes (hopefully pot luck/homemade):

Baked Beans/Potato Salad/Oriental Coleslaw 

Specialty dishes - _____________

Plates/bowls/silverware-forks/napkins – Clubhouse shelves

Pies/cookies/brownies/… /candy - ____________